Many employers have moved their team to a remote work setup. This can be a learning process for everyone. Organization leaders must figure out how to keep their team on-task, on-schedule and connected while also remaining secure.
Implement a Secure Collaboration Platform
When leveraging a collaboration platform such as Webex Teams, organizations can chat, share files and hold video meetings to maximize their collaboration efforts. Working in this shared space will help keep track of employees’ time management and boost team communication. These platforms allow users to set goals and deadlines and quickly answer questions without sorting through countless emails and other messages across various other platforms.
The collaboration solution you choose must include a high level of security. The Cisco Webex platform protects its users’ information without compromising on must‑have features. Webex Teams offers end‑to‑end encryption – keeping your messages, documents, and whiteboard content encrypted from one device to another.
Conduct Effective Virtual Meetings
Virtual meetings are a no-brainer when it comes to remote work. However, if the meeting becomes derailed, it can become unproductive. To run a productive and secure meeting, users must:
Be aware of their surroundings
When entering into a virtual meeting, users should be conscious of possible distractions that could occur. Having a neutral background such as a blank wall, an organized office or a kitchen table with no background movement is ideal. If an attendee is not at home, they should make sure that they are in a private setting so that no data or password information can be leaked to strangers.
Use a waiting room
Many collaboration platforms have created waiting rooms so that hosts can control who joins the meetings. This feature increases security efforts by keeping unwanted guests and hackers from popping in.Mute themselves when they’re not talking
One of the most common forms of disruption within virtual meetings is background noise – a dog barking, a baby crying, a phone ringing. To prevent this, users should use the mute feature in meetings when they are not speaking so others may discuss without hearing background noise.
Check-in with Your Team
With everyone working from home, communication can easily be lost. This loss can also lead to misunderstandings regarding project instructions, resulting in a decrease in productivity. To combat this, the team leader should provide more detailed instructions for projects and reach out more than they usually would. Daily check-ins with your team are the best way to monitor each member’s progress, set future goals and ask questions on projects that need more clarification.
Take the first step to improving your remote team’s productivity and security; download our guide on how to work anywhere while promoting secure employee productivity.